Agendas and Minutes

Please refer to the meeting agenda (below) for start times, as they are subject to change. Special meetings may be added to the schedule. Public notice is given for any special meetings.

The first meeting of the month is held at 5:00 p.m. (excluding January 16, 2023) and the second meeting of the month (planning/public meeting) is also held at 5:00 p.m. 

2023 Meetings

January 16, 2023 (1:00 p.m.) and January 30, 2023

February 6, 2023 at 4:00 p.m. - Special Closed Meeting

February 13, 2023 and February 27, 2023

March 6, 2023 and March 27, 2023

March 29, 2023 at 4:00 p.m. - Special Closed Meeting​​​​

April 12, 2023 - this meeting will be held at the Thorndale Lions Community Centre, located at 265 Upper Queen Street, Thorndale

​​​​​April 24, 2023

April 25, 2023 at 9:00 a.m. - Special Closed Meeting

May 8, 2023 and May 29, 2023

June 12, 2023 and June 26, 2023

July 17, 2023 

August 14, 2023 

September 11, 2023 and September 25, 2023

October 16, 2023 and October 30, 2023

November 14, 2023 and November 27, 2023

December 11, 2023 - 9:00 a.m. Special Budget Meeting & 5:00 p.m. Regular Meeting

December 12, 2023 - 9:00 a.m. Special Budget Meeting

Members of the public can request to speak at a meeting of Council by completing the Delegation Request Form or by submitting a request along with the purpose of the delegation to the Clerk's Office.

Please see our Council Meetings calendar for information on meeting dates, agendas, and other related items.

Delegations are scheduled to be held at the evening meetings.

Delegation requests along with the purpose of the delegation request must be received by the Clerk’s Office no later than 12 p.m. Noon on the Monday preceding the Council meeting in writing or via email. The Clerk reserves the right to designate the request to the appropriate meeting upon review of the request.  The Clerk may direct that a delegation be received by a board or committee for consideration and recommendation to council on a particular matter rather than addressing council directly.

Council agendas are generally posted to the Municipal website the Thursday prior to the Council meeting.

How to make a Delegation

• Submit your request along with the reason and purpose of the delegation or presentation to the Clerk’s Office via email
• Provide a copy of the materials to be used in your presentation, if any, to the Clerk for the official record of the municipality no later than 12 Noon on the Monday preceding the Council meeting to be included on the agenda
• At the Council meeting, introduce yourself and any other presenters by stating your name and address prior to speaking and or the organization you are speaking on behalf

See below additional information to help make your presentation to Council and/or committee effective.

HOW CAN I SPEAK AT A COUNCIL OR COMMITTEE MEETING?

If you wish to make a presentation to Council or Committee at a regularly scheduled meeting, please submit your request to the Clerk at least 10 business days before the meeting you wish to attend.

HOW WILL I KNOW IF I AM LISTED TO SPEAK?

The Clerk will contact you prior to the approval of the agenda to provide notice that your request will be listed on the agenda.  You will also be provided with an electronic meeting link to join the meeting when held virtually.

HOW LONG MAY I SPEAK?

Delegations or presentations are allotted a maximum of up to 10 minutes, including questions, to address the members according to the municipality's Procedural By-law.  If there is a large group requesting to speak it is recommended and more effective if one spokesperson speaks on behalf of the group.

WHAT IS THE PROCEDURE?

All comments are directed through the Meeting Chair. Members of Council or Committee may, through the Chair, direct a response or question where appropriate. No more than one person shall speak at one time and proper language, speech and decorum shall be maintained at all times. The Chair may direct that any person in violation of proper decorum be expelled from the meeting.

WHAT HAPPENS AFTER I SPEAK?

After you have spoken and answered any questions please return to your seat (the moderator will move you back to the attendee section if you are participating virtually) to allow Members of Council to debate the issue and make their decision or defer a decision pending additional information. You are not required to remain for the entire meeting duration; you may leave after your issue has been dealt with by Council.

WHERE CAN I GET A COPY OF THE MEETING AGENDA?

Current Council agendas are available on the council meeting calendar below.

Disclaimer: All information submitted will be considered to be public information and therefore subject to disclosure under the Municipal Freedom of Information and Protection of Privacy Act.

The below interactive calendar provides Council agendas and minutes for 2022.

For by-laws, agendas or minutes prior to 2022, please visit the Public Information Database

How do I log in?

Use the below login information:

User name - guest
Password - guest

How do I search?

1) Use the search bar on the home screen; OR

2) Click on "My Weblink" (top right) and then "Browse" on the top toolbar. Click on "Council" and then you will have access to all by-laws, agendas and minutes.

How can I see descriptions for each by-law?

When viewing by-laws as a list, they may only appear as the by-law number, with no additional descriptive information. In order to add descriptions for by-laws, please click on the below link or follow the below instructions:

Adding Descriptions to By-laws

• Click "My Weblink" (top right)
• Click "Browse Options" on the left hand side
• Use the dropdown to select "Fields" and search for the "By-laws - Subject" field
• Click this field and click the Blue Right Arrow to move the field to the right column "Fields Selected"

Should you need assistance using the Public Information Database, or wish to receive specific by-laws, agendas or minutes, please contact Sara Henshaw