Agendas and Minutes

NOTICE – Electronic Council and Planning Meetings

In response to physical distancing requirements of COVID-19, Thames Centre Council meetings are continuing to be held electronically at this time. 

Members of the public are encouraged to access Council meetings electronically by viewing each meeting's live-streaming video at: 

https://www.youtube.com/c/MunicipalityofThamesCentre

If you wish to participate in an Electronic Council Meeting with respect to a planning item, registration links for upcoming meetings are available here

Should you need assistance with your registration or require any accommodation,
please contact Alan Bushell, Legislative/Communications Officer

2022 Council Meeting Dates 

Please refer to the meeting agenda (below) for start times, as they are subject to change. Special meetings may be added to the schedule. Public notice is given for any special meetings.

Generally, the first meeting of the month is held at 1:00 p.m. and the second meeting of the month (planning/public meeting) at 5:00 p.m. 

2022 Meetings

January 10, 2022 and January 31, 2022

February 14, 2022 - 9:00 a.m. Special Meeting - Visioning Session for Planning & Development

​​February 14, 2022 - 1:00 p.m.

March 7, 2022 and March 28, 2022

April 4, 2022  April 11, 2022 and April 25, 2022 - April 11 changed to April 4, 2022

May 16, 2022 and May 30, 2022

June 13, 2022 and June 27, 2022

July 11, 2022 - 1:00 p.m.

August 8, 2022 - 1:00 p.m.

POTENTIAL "LAME DUCK" PERIOD (August 25 - November 14, 2022)

Related to the Municipal Election - Section 275 of the Municipal Act, 2001 states that if less than 75% of incumbent councillors seek re-election, the Council for a municipality is restricted from passing any by-law that allocates spending of more than $50,000 or creates a liability for the municipality greater than $50,000. This is known as a "lame duck" council.
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September 12, 2022 and September 19, 2022

October 3, 2022 - 1:00 p.m.

NEW COUNCIL

November 16, 2022 - Inaugural Council

November 28, 2022 - Council Orientation Date

December 12, 2022 - 9:00 a.m. Special Budget Meeting

December 12, 2022 - 1:00 p.m.

December 13, 2022 - 9:00 a.m. Special Budget Meeting (if required)

December 19, 2022 - 9:00 a.m. Special Budget Meeting (if required)

Delegations & Presentations to Council

Members of the public can request to speak at a meeting of Council by completing the Delegation Request Form or by submitting a request along with the purpose of the delegation to the Clerks Office.

Please see our Council Meetings calendar for information on meeting dates, agendas, and other related items.

Delegations are scheduled to be held at the evening meetings.

Delegation requests along with the purpose of the delegation request must be received by the Clerk’s Office no later than 12 p.m. Noon on the Monday preceding the Council meeting in writing or via email. The Clerk reserves the right to designate the request to the appropriate meeting upon review of the request.  The Clerk may direct that a delegation be received by a board or committee for consideration and recommendation to council on a particular matter rather than addressing council directly.

Council agendas are generally posted to the Municipal website the Thursday prior to the Council meeting.

How to make a Delegation

  • Submit your request along with the reason and purpose of the delegation or presentation to the Clerk’s Office via email
  • Provide a copy of the materials to be used in your presentation, if any, to the Clerk for the official record of the municipality no later than 12 Noon on the Monday preceding the Council meeting to be included on the agenda
  • At the Council meeting, introduce yourself and any other presenters by stating your name and address prior to speaking and or the organization you are speaking on behalf

See below additional information to help make your presentation to Council and/or committee effective.

HOW CAN I SPEAK AT A COUNCIL OR COMMITTEE MEETING?

If you wish to make a presentation to Council or Committee at a regularly scheduled meeting, please submit your request to the Clerk at least 10 business days before the meeting you wish to attend.

HOW WILL I KNOW IF I AM LISTED TO SPEAK?

The Clerk will contact you prior to the approval of the agenda to provide notice that your request will be listed on the agenda.  You will also be provided with an electronic meeting link to join the meeting when held virtually.

HOW LONG MAY I SPEAK?

Delegations or presentations are allotted a maximum of up to 10 minutes, including questions, to address the members according to the municipality's Procedural By-law.  If there is a large group requesting to speak it is recommended and more effective if one spokesperson speaks on behalf of the group.

WHAT IS THE PROCEDURE?

All comments are directed through the Meeting Chair. Members of Council or Committee may, through the Chair, direct a response or question where appropriate. No more than one person shall speak at one time and proper language, speech and decorum shall be maintained at all times. The Chair may direct that any person in violation of proper decorum be expelled from the meeting.

WHAT HAPPENS AFTER I SPEAK?

After you have spoken and answered any questions please return to your seat (the moderator will move you back to the attendee section if you are participating virtually) to allow Members of Council to debate the issue and make their decision or defer a decision pending additional information. You are not required to remain for the entire meeting duration; you may leave after your issue has been dealt with by Council.

WHERE CAN I GET A COPY OF THE MEETING AGENDA?

Current Council agendas are available on the council meeting calendar below.

Disclaimer: All information submitted will be considered to be public information and therefore subject to disclosure under the Municipal Freedom of Information and Protection of Privacy Act.

Council Meetings - Prior to 2022

For by-laws, agendas or minutes prior to 2022, please visit the Public Information Database

How do I log in?

Use the below login information:

User name - guest
Password - guest

How do I search?

1) Use the search bar on the home screen; OR

2) Click on "My Weblink" (top right) and then "Browse" on the top toolbar. Click on "Council" and then you will have access to all by-laws, agendas and minutes.

How can I see descriptions for each by-law?

When viewing by-laws as a list, they may only appear as the by-law number, with no additional descriptive information. In order to add descriptions for by-laws, please click on the below link or follow the below instructions:

Adding Descriptions to By-laws

  • Click "My Weblink" (top right)
  • Click "Browse Options" on the left hand side
  • Use the dropdown to select "Fields" and search for the "By-laws - Subject" field
  • Click this field and click the Blue Right Arrow to move the field to the right column "Fields Selected"

Should you need assistance using the Public Information Database,
or wish to receive specific by-laws, agendas or minutes,
please contact Sara Henshaw, Deputy Clerk