Members of the public can request to speak at a meeting of Council by completing the Delegation Request Form or by submitting a request along with the purpose of the delegation to the Clerk's Office.
Please see our Council Meetings calendar for information on meeting dates, agendas, and other related items.
Delegation requests along with the purpose of the delegation request must be received by the Clerk’s Office no later than 12 p.m. Noon on the Monday preceding the Council meeting in writing or via email. The Clerk reserves the right to designate the request to the appropriate meeting upon review of the request. The Clerk may direct that a delegation be received by a board or committee for consideration and recommendation to council on a particular matter rather than addressing council directly.
Council agendas are generally posted to the Municipal website the Thursday prior to the Council meeting.
HOW TO MAKE A DELEGATION
- Submit your request along with the reason and purpose of the delegation or presentation to the Clerk’s Office via email
- Provide a copy of the materials to be used in your presentation, if any, to the Clerk for the official record of the municipality no later than 12 Noon on the Monday preceding the Council meeting to be included on the agenda
- At the Council meeting, introduce yourself and any other presenters by stating your name and address prior to speaking and or the organization you are speaking on behalf
See below additional information to help make your presentation to Council and/or committee effective.
HOW CAN I SPEAK AT A COUNCIL OR COMMITTEE MEETING?
If you wish to make a presentation to Council or Committee at a regularly scheduled meeting, please submit your request to the Clerk at least 10 business days before the meeting you wish to attend.
HOW WILL I KNOW IF I AM LISTED TO SPEAK?
The Clerk will contact you prior to the approval of the agenda to provide notice that your request will be listed on the agenda. You will also be provided with an electronic meeting link to join the meeting when held virtually.
HOW LONG MAY I SPEAK?
Delegations or presentations are allotted a maximum of up to 10 minutes, including questions, to address the members according to the municipality's Procedural By-law. If there is a large group requesting to speak it is recommended and more effective if one spokesperson speaks on behalf of the group.
WHAT IS THE PROCEDURE?
All comments are directed through the Meeting Chair. Members of Council or Committee may, through the Chair, direct a response or question where appropriate. No more than one person shall speak at one time and proper language, speech and decorum shall be maintained at all times. The Chair may direct that any person in violation of proper decorum be expelled from the meeting.
WHAT HAPPENS AFTER I SPEAK?
After you have spoken and answered any questions please return to your seat (the moderator will move you back to the attendee section if you are participating virtually) to allow Members of Council to debate the issue and make their decision or defer a decision pending additional information. You are not required to remain for the entire meeting duration; you may leave after your issue has been dealt with by Council.
WHERE CAN I GET A COPY OF THE MEETING AGENDA?
Current Council agendas are available on the council meeting calendar
Disclaimer: All information submitted will be considered to be public information and therefore subject to disclosure under the Municipal Freedom of Information and Protection of Privacy Act.